Workflow Process
Workflow is the process by which certain tasks are routed electronically to appropriate approvers and reviewers based on the content of the request.
In the Administrative Task Authorization Tool, workflow is used to route requests to grant privileges to department heads, grantees, and the Purchasing Department.
Below is a flowchart that details the workflow within the ATA Tool:
As you can see, the initial request from the ATA system grants department heads full privileges in the system and the right to grant privileges to others.
When the Department Head grants privileges to a grantee, they receive a request to acknowledge the privileges. If they have never submitted a Signature Page to Purchasing they must do so before their privileges are approved. If the grantee already has a Signature Page on file, then their privileges will be automatically approved by Purchasing.
Finally, once Purchasing approves the privileges, the privilege records are made available to viewers to verify authorization on financial and administrative documents.
RETURN TO THE ATA TRAINING MENU
