SECTION
III. ANCILLARY SERVICES
Surplus
Property
Chlorofluorocarbons
Radioactive
Materials
3.1
Central Stores Inventory
Central Stores services the University at Storrs
and off-campus locations by providing frequently demanded maintenance,
office and laboratory supplies. To support the University needs in the
most expeditious manner, approximately 4000 different items are inventoried.
Central Stores also provides shipping and receiving services, with vendor
deliveries received and distributed to requesting departments through
Central Stores.
The major commodity groups inventoried in Central Stores
are:
- Hardware, Plumbing, Paint
- Electrical and Refrigeration
- Janitorial
- Office Furniture and Supplies, Toner, Bulk Paper, Forms
- Laboratory Supplies
University purchasing policy requires procurement of these
items from Central Stores, when available. Alternate sources may be considered
if Central Stores is out of stock and does not expect
a shipment within 48 hours. To request a supply catalog detailing the
individual items available, to add items to the Central Stores stocks, or to express dissatisfaction with an item purchased,
contact Central Stores in writing (Unit 6114).
To obtain any of these supplies, prepare a Transfer Voucher
(TV), Form No. BO-20 showing the following:
- Stock Number and description of goods requested
- Quantity required
- Department to be charged
- Department to be credited
- Coding to be charged
- Authorized Signature
Remove and retain originating department copy.
All remaining unpriced copies should be sent to Central
Stores (Unit 6114). Central Stores will process the order, price the Transfer
Voucher and deliver the goods to the requester with
a copy of the completed TV. In addition, Central Stores will forward a
copy of the TV to the Accounting Department for processing in FRS.
Revised: 11/2001
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3.2 Surplus Property
Pursuant to Public Act 91-256, the University
of Connecticut has authority for the transfer and/or disposal of surplus,
unused and/or unserviceable equipment and supplies. In fulfilling this
obligation, the following procedures shall apply:
A. Items should be declared surplus, unused and/or unserviceable,
by completing one or more ACT-39 forms. This form should be forwarded
to Central Stores.
B. The Director of Procurement and Logistical Services
will recommend appropriate disposition to the Vice President of Operations.
Disposition will be made in the best interest of the University and may
include, but is not limited to, the following options:
- Intramural Reassignment - by advertising availability
of surplus property to other University departments.
- Sale to Other State Agencies - by apprising the State's
surplus property officer of items which may be of use by other State
agencies.
- Trade-In - by utilizing surplus property in the procurement
of new equipment or supplies, thus lowering the acquisition cost of
the new goods.
- Sale - by the use of competitive bidding if no potential
recipient has been identified within sixty (60) days.
- Public Sale - through the use of public auctions or
tag sales on an "as needed" basis.
- Discard - upon approval by the Vice President of Operations
or his/her designee.
Revised 11/2005
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3.3 Chlorofluorocarbons
By Public Act 89-227, the Connecticut State Legislature determined that,
effective January 1, 1991, no agency could purchase any new product packaged
in or composed in whole or in part of polystyrene foam if such foam is
manufactured using chlorofluorocarbons (CFC). As this act relates to procurement
statutes, and vendor compliance is a contractual obligation, the Purchasing
Department is responsible for monitoring compliance.
The Purchasing Department has addressed this requirement
in the Standard Terms and Conditions submitted with each Purchase Order.
In part, vendors are required to certify that all
products and packaging sold to the University are not manufactured using
CFC.
Since the University does not have a centralized receiving
function, it is important each University department receiving merchandise
perform an inspection of packaging materials for
polystyrene. The receipt of any parcels containing polystyrene should
be reported to the Director of Procurement and Logistical Services. This
may be done by making a notation on the receiving
report or via memo to the Director along with a photocopy of the respective
purchase order.
Issued: 3/9/92
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3.4 Radioactive Materials Ordering Procedures
All purchases for radioactive materials must be submitted to the Department
of Environmental Health and Safety (DEHS) using the Radioactive Materials
Requisition Form. This two-part form may be obtained from DEHS. Only the
top copy should be sent to DEHS. All invoices for product and shipping
charges will be billed directly to the FRS account numbers designated
on the requisition form. Any questions regarding ordering procedures for
radioactive materials should be directed to DEHS at 486-3613.
Issued: 9/1/92
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