The University of Connecticut Purchasing Department is a service unit established to support the educational and research missions of the University. It is staffed by procurement professionals who have the requisite knowledge, skills and training to assist University personnel in the purchase of required goods and services. This expertise insures that procurement decisions will be made in the best interest of the University and in compliance with Connecticut state statutes and University policies.
This User's Purchasing Guide contains information regarding the basic policies and procedures to be followed for procurement at the University of Connecticut. It provides guidance in purchasing transactions and offers useful information about how the purchasing process works in general.
The Purchasing Department recognizes that faculty or staff may have questions or concerns regarding the procurement process which are not answered in this manual. All such inquiries are welcome. If convenient to all parties, we would be pleased to moderate a departmental meeting to discuss our goals and objectives, answer questions and discuss any specific concerns.
To arrange a meeting or place an inquiry by phone, please do not hesitate to contact the Purchasing Department at 486-2619.
The purchasing procedures and guidelines presented in this manual have been developed in accordance with Connecticut state statutes and University policies. As a public institution, we are required to follow these regulations in the conduct of our day-to-day business.
Scope of Purchasing
Each employee plays an active role in the purchasing function. Many of us requisition goods and services, while others are directly involved in the purchase of goods and services. Most of what we use in our daily work, from the paper we write on to the wax on the floors, has been acquired through Purchasing. Since everyone is involved in purchasing, the Purchasing Department has issued this manual to clarify what is expected of each of us in the purchase of goods and services.
Purpose of the Purchasing Guide
This manual should be used as a guide by all employees when requisitioning, purchasing, receiving or approving payment for goods and services. Included in this manual are statements of purchasing policies and objectives, responsibilities of various individuals and departments, and procedures for the performance of some of the major purchasing functions.
Maintenance of Purchasing Guide
From time to time, revised and/or additional procedures may be released by the Director of Procurement and Logistical Services for addition to this manual. Therefore, this manual has been issued with a threeÐring binder to facilitate replacement and/or insertion of additional pages as necessary.
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